ABOUT INOGEN Inogen was founded in 2001 to improve quality of life and increase freedom and independence for oxygen therapy users. Inogen is innovation in oxygen therapy. The Inogen mission is to improve freedom and independence for oxygen therapy patients through innovative products and services. Inogen is a manufacturer and Accredited Homecare Provider. Inogen is focused on quality care, continuous improvement, and outstanding customer satisfaction. We are a stable, USA based company dedicated to providing an exciting and rewarding career to our employees. We completed a successful Initial Public Offering on the NASDAQ in 2014 and have demonstrated substantial growth over the last five years. Our work environment is casual yet high performing, and we are looking for seriously talented, motivated, and fast-paced professionals to join our team.
Job Summary:
The Accounts Payable Specialist is responsible for maintenance and processing of all assigned accounts payable transactions. This position will investigate and settle problems associated with processing of invoices.
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Responsibilities (Specific tasks, duties, essential functions of the job)
Accounts Payable Specialist I
- Verify, retrieve approval, and enter invoices through the AP automation software.
- Maintain expected levels of outstanding items in AP automation software queues.
- Reconcile statements for assigned vendors monthly and research discrepancies to ensure minimal outstanding items on the AP aging and in the 2013/2011/2005/2003/1310 accounts.
- Ensure accuracy of pricing, quantities, freight, and tax on vendor invoices prior to posting to ERP software.
- Ensure that PO invoices are properly matched with correct receipts/approvals in the AP automation software.
- Ensure that invoices that are in the pending receipt of goods queue are forwarded to the appropriate exception approver within the allotted timeline.
- Interface with Purchasing, Shipping & Receiving, as well as Management to resolve issues that may prevent timely payment to vendors.
- Interface with vendors on a regular basis regarding payment issues.
- Process weekly payment runs and manual checks as necessary.
- Closely monitor specific vendor accounts that require special handling instructions.
- Void, stop, and reissue payment(s) when necessary.
- Coordinates vendor information for creation or changes to vendor master data between business departments and payroll.
- Assist the AP Supervisor with incoming correspondence to the Accounts Payable inbox to ensure timely dissemination, follow-up, and response as necessary.
- Maintain regular and punctual attendance.
- Comply with all company policies and procedures.
- Assist with special projects and any other duties as assigned.
In addition to items listed for Accounts Payable Specialist I, an Accounts Payable Specialist II may also be responsible for the following:
- Assist with training and administration of all Accounts Payable Department software systems in the absence of the AP Analyst.
- Ensure that cash discounts are taken whenever possible.
- Responsible for the timely follow up and reconciliation of discrepancies in AP related liability accounts as assigned by the AP Supervisor.
- Attend certain cross-departmental meetings as requested by the Accounts Payable Supervisor
- Assist with the creation and update of AP related work instructions, SOPs and SOX narratives.
- Assist with process improvement projects including planning, implementation and training.
- Responsible for the annual 1099 process which includes being apprised of new laws and trends and testing of Oracle updates related to 1099 filing.
- Assist with external auditor requests for information related to the year-end and interim audit work.
- Act as administrator for the Concur platform which includes setting up/deactivating users and maintenance to the system as necessary.
- Prepare bi-weekly extract of out-of-pocket expenses to be sent to payroll.
- Obtain proper documentation and approval on personal items charged to company credit card and submit to the Payroll Department for processing.
- Assist with the reconciliation of the personal charges in the 1330 account ensuring timely reporting of personal charge transactions.
- Assist with ongoing education and training employees on the Concur Travel & Expense system.
- Coordinate with AP Analyst and business users to ensure that employees have company credit cards.
- Must have strong work ethic.
- Must be well-organized and a self-starter.
- Excellent oral and written communication skills required.
- Attention to detail is required.
Level I
- Operates at a task level.
- High school diploma or equivalent, required.
- 2 years of experience in Accounts Payable or related field, required.
- Proficient in Microsoft Office, required. Basic Excel skills, required.
- ERP Systems (Oracle) experience, preferred.
- A combination of training, education and experience that is equivalent to the qualifications listed above and that provides the required knowledge, skills, and abilities.
- Operates at a task + project level for select projects which are specifically assigned to them.
- Associates degree in Business Administration, Communication, Finance, or related field, preferred.
- 3-5 years of experience in Accounts Payable, required.
- 1-3 years’ experience in manufacturing medical device industry, preferred.
- Intermediate knowledge/proficiency Microsoft Office required.
- Intermediate Excel skills, required.
- ERP Systems (Oracle) experience, preferred.
- A combination of training, education and experience that is equivalent to the qualifications listed above and that provides the required knowledge, skills, and abilities.
The above statements are intended to describe the general nature and level of work being performed by personnel assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.
We thank all applicants in advance for their interest in the position. However, only those selected for an interview will be contacted. Inogen is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legallyprotected characteristics. The EEO is the Law poster and its supplement are available here: http://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm;http://www.dol.gov/ofccp/regs/compliance/posters/pdf/OFCCP_EEO_Supplement_Final_JRF_QA_508c.pdf. The pay transparency policy is available here: https://www.dol.gov/agencies/ofccp/faqs/pay-transparency Inogen is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please send an e-mail to recruiting@inogen.net or call (972) 616-5668 and let us know the nature of your request and your contact information.
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