JOB TITLE: Accounts Payable Manager
DEPARTMENT: Accounting & Finance
FLSA STATUS: Exempt
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SCHEDULE: Full-time; M-F
LOCATION: Kansas City, MO office (hybrid work environment)
POSITION SUMMARY
The Accounts Payable Manager is a full-time, exempt position in our Kansas City, MO office. This position is responsible for managing the daily operations of the Accounts Payable team. The role focuses on ensuring the operations, and associated procedures, of the Accounts Payable systems are efficient and effective. This role is the strategic leader for Accounts Payable process improvement and systems implementation as business needs evolve. The Accounts Payable Manager reports to the Director of Finance.
*Only local candidates will be considered*
PRIMARY RESPONSIBILITIES
- Lead the Accounts Payable team to ensure timely and accurate payment of all vendor invoices and employee reimbursements.
- Daily review and approval of payment requests ensuring/enforcing adherence to Firm guidelines and policies.
- Assist in the approval of employee expense reports.
- Facilitate and review posting of transactional data for the Firm credit card.
- Review and approve Wire and ACH requests in banking system.
- Check signatory duties for operating and trust accounts.
- Responsible for Firm use-tax filings and corresponding payments
- Sales and use tax balance sheet account reconciliations
- Manage 1099 processes for the Firm and resolve any issues or discrepancies.
- Oversee and maintain the Vendor Master Data files.
- Perform assigned month-end close duties.
- Guide the implementation of new financial initiatives.
- Develop and mentor Accounts Payable team members.
- Work in tandem with Management counterparts to develop, strengthen and improve the Accounting department.
- Safeguard Firm assets.
- Demonstrate good judgement and business awareness.
- Lead and/or participate in departmental ad hoc reporting, analysis and projects.
QUALIFICATIONS / SKILLS
- Degree in Accounting, Business Administration highly preferred.
- 5 years Accounts Payable supervisory or management experience required.
- 3-5 years of high-volume invoice processing required.
- Enacts a client-focused mentality.
- Prior experience working in legal industry preferred.
- Proven track record of consistently meeting deadlines.
- Detail focused.
- Effective oral and written communication skills, excellent organizational abilities, strong analytical and problem-solving skills, and proactive business style required.
- Must possess a willingness to learn and grow to meet the changing requirements of the job.
- Advanced skills with Microsoft Office preferred, including Word, Outlook, Excel, and PowerPoint
- Experience with Aderant Expert or E3 preferred.
PHYSICAL REQUIREMENTS
- Position is generally sedentary in nature; involves sitting most of the time, but may involve the need for inter-office mobility for brief periods of time
- Ability to efficiently communicate
- Ability to perform repetitive motions required
- Ability to see and read PC screens, detect color coding, read fine print, and/or normal type size print
DISCLAIMER
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified.
