Lead Administrative Assistant

 

Chevron is accepting online applications for the position Administrative Assistant through 7/13/2023 at 11:59 p.m. PST

Responsibilities for this position may include but are not limited to:

• Organizes meeting logistics, including scheduling, preparing agendas and meeting documents, tracking action items, and communicating with meeting attendees.

• Calendar/email management for Department Manager.

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  Collect, analyze data and generate reports from various sources for the departmental.

• Coordinates travel plans as required by staff.

• Manages and maintains an organized filing system for compliance-related documents that are subject to periodic audits.

• Maintain organization charts and address distribution lists.

• Communicates effectively through telephone or written communication lines. Interacts with high-level managers in and out of the group on behalf of the Manager and provides support to visitors.

• Interacts with community members and provides high level support for company sponsored community events.

• Maintains a high degree of confidentiality and displays a high level of professionalism in interactions with others.

• Demonstrates ability to multi-task, is proactive, and anticipates the requirements to follow through.

• May provide back-up support for other administrative employees.

Required Qualifications:

• High School Diploma or equivalent
• Valid California driver license
• Minimum of 3 years relevant administrative experience.
• Demonstrated proficiency in the Microsoft Office Suite (Word, PowerPoint, Excel, Outlook and Teams)

Preferred Qualifications:

• Supported a high-level manager or a group of managers.
• Some college or other training/certifications.
• Ability to interface effectively with all levels of a diverse workforce.
• Strong communication skills. Ability to communicate clearly and professionally, both internally and externally in a clear, concise, and effective manner.
• Ability to plan, balance and multi-task job responsibilities based on business need; approach work proactively to maintain a high level of accomplishment; ability to meet deadlines while producing high quality work; ability to anticipate needs and follow through to completion.
• Ability to develop, leverage and influence relationships within the organization across various functions and with external customers and community members.
• Anticipates issues or problems and is resourceful in resolving them.
• Driving license.

Relocation Options:

Relocation will not be considered.

International Considerations:

Expatriate assignments will not be considered.

Chevron regrets that it is unable to sponsor employment Visas or consider individuals on time-limited Visa status for this position.

Important Information:

Regulatory Disclosure for US Positions

• The compensation and reference to benefits for this role is listed on this posting in compliance with applicable law. The selected candidate’s compensation will be determined based on his or her skills, experience, and qualifications. Please note that the compensation and benefits listed below are only applicable to successful candidates who are hired onto local United States payroll.

• The anticipated salary range for this position is [$63,100 – $112,100].

• Chevron offers competitive compensation and benefits programs which includes, but is not limited to, variable pay, healthcare coverage, retirement plan, insurance, time off programs, training and development opportunities and a range of allowances connected to specific work situations. Details of such benefits and allowances are available at https://hr2.chevron.com/.

Regulatory Disclosure for US Positions:

Chevron is an Equal Opportunity / Affirmative Action employer. Qualified applicants will receive consideration for employment without regard to race, color, religious creed, sex (including pregnancy, childbirth, breast-feeding and related medical conditions), sexual orientation, gender identity, gender expression, national origin or ancestry, age, mental or physical disability (including medical condition), military or veteran status, political preference, marital status, citizenship, genetic information or other status protected by law or regulation.

We are committed to providing reasonable accommodations for qualified individuals with disabilities. If you need assistance or an accommodation, please email us at emplymnt@chevron.com.

Chevron participates in E-Verify in certain locations as required by law.

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