Excelling in quality, innovation, and impact, UCLA Extension (UNEX) is one of the top providers of continuing and professional education in the United States, offering programs and classes to more than 50,000 students per year through approximately 4,500 classes and certificate programs to meet the professional development, continuing education, and personal enrichment needs of the full spectrum of traditional, nontraditional, domestic, international, professional, and continuing education students throughout and beyond Los Angeles.
Under the general supervision of the Talent Acquisition Specialist, with a dotted reporting line to the HR Manager, the HR Assistant provides administrative, recruitment, payroll, and operational support for the UCLA Extension Human Resources department. Major responsibilities include: staff and instructor recruitment, hiring and onboarding assistance, administrative-HR office support, processing payroll transactions, and assistance with special projects. Incumbent assists in meeting departmental objectives by becoming familiar with all aspects of the work within the department.
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Access, Equity, Diversity, and Inclusion (AEDI) is one of UCLA Extension's guiding principles. We strive to extend access to UCLA, our programs, and services to underrepresented communities and populations, while serving as a model organization for AEDI in the field of continuing higher education. Committed to attracting and retaining diverse staff & instructors, UCLA Extension welcomes your experiences, perspectives, and unique identity. Please visit our website dedicated to our AEDI efforts as an organization: https://www.uclaextension.edu/about/equity-diversity-inclusion
Percentage of Time:
100
Shift Start:
8:00 am
Shift End:
5:00 pm
Qualifications for Position
9
Records
Qualifications
Required/Preferred
1. Ability to work with large amounts of detail with appropriate attention to accuracy and clarity.
Required
2. Excellent interpersonal skills to deal effectively with Campus personnel, directors, supervisors, staff employees and the public from a variety of ethnic, social and educational backgrounds.
Required
3. Skill in working independently, following through on assignments with minimal supervision, and prioritizing assignments which accurately reflect the relative importance of job responsibilities.
Required
4. Proficiency in word processing skills to process correspondence, reports, spreadsheets and database entries in a Windows environment quickly and accurately.
Required
5. Discretionary skill in handling confidential materials, records and circumstance.
Required
6. Ability to respond to customer needs and expectations in a supportive and professional manner, with attention to promptness and a focus on solutions.
Required
7. Ability to maintain an open approach regarding performance feedback and guidance.
Required
8. Demonstrated experience using Office software (Word, Excel, PowerPoint) in a Windows environment, as well as familiarity with email and the internet.
Required
9. Skill in working independently and ability to multitask by being able to rotate from one activity to another, prioritize tasks, follow through on assignments and address the most critical and pressing demands first.
Required
Additional Posting Information
Bargaining Unit:
CX-Clerical & Allied Services
Application Deadline:
07-20-2023
External Posting Date:
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